Advanced Schedules

Advanced Schedules

When adding schedules, the Advanced tab offers additional options to apply to each specific shift

Advanced Schedule Settings

Auto Clock Out

Flat Rates

Late in/Early out Alerts

Scheduled Break Rules

Schedule Limits

Basic Schedule Settings

Schedule Settings

Recurring Schedule Settings

Publishing/Unpublishing Schedules

Auto Clock Out

• The Auto Clock-Out setting creates a limit to the length of the shift and will automatically clock the employee out after they have been clocked in for the designated number of hours
  • This helps prevent employees from racking up long hours if they forget to clock out
• By default, Auto Clock Out is Disabled at the Schedule level
  
  • If you do not want to enable Auto Clock-Out you do not need to turn it on
• If you would like to enable Auto Clock-Out for this schedule, select the Auto Clock-Out drop-down and select Enable.
  • In the text box that appears to the right, enter the max number of hours the employee can be clocked in before the system auto-clocks them out.
  • (This is your preference. It can be the exact length of the shift, or it could include an additional hour to give the employee some padding.)
    
• When an employee is clocked out by this setting
  • The Clock In/Clock Out Report will show a Pending time punch with "Auto clock-out" in the 'Remarks' column
  • There will be a red error in the 'Geo Fence' column that says "No Geo Location Found" because the employee's phone was not used to clock out.
  • The Source column will notify you that the 'Web' is the source of the clock out.
    
• Click here to learn more about Auto Clock Out

Flat Rates

• Enabling Flat Rate on schedules establishes that work to be performed will be paid by the job rather than at an hourly rate.
• If you will be paying the employee(s) a fixed dollar amount for this shift, use the Flat Rate checkbox and specify the amount the employee will earn for completing the job.
• This amount will be assigned to the completed Timecard on the Employee Payroll reports
  • Flat Rate shifts will appear with a $ symbol on the Employee Payroll Reports.

Late In/Early Out Alerts

• Late In and Early Out alerts enable Manager user types who are Trained on the location of the schedule to be alerted on JM Connect when an employee has clocked in late, left early, or missed their shift
  • These alerts appear for Managers in the Alerts icon in JM Connect
• To turn on alerts
  • Choose the alert threshold for each alert type by selecting one of the prefilled times or select the Custom radio button
  • Enter your own alert preference in the text box to the right
• Uncheck the alert boxes if you do not want Managers to receive alerts for the schedule
• Click here for more information on Late In/Early Out Alerts

Break Rules

• When Break Rules are enabled, predetermined Break templates can add a scheduled Break to the shift
• Breaks can either be Manual or Automatic
  • Manual requires the Employee to select the Start Break button on JM Connect when they're ready to take their break
  • Automatic will automatically start the break for the Employee at the scheduled Break time
• Breaks can either be classified as Paid or Unpaid on Employee Payroll reports
  • This affects whether the Break time is factored into (Paid) or out of (Unpaid) the total time of the shift when processing payroll
    • If you pay for Work time + Break time = Paid Break
    • If you pay for Work time - Break time = Unpaid Break

• Click here for more information on setting up scheduled Breaks

Schedule Limits

• Schedule Rules limit when an employee is allowed to clock in or out 
  • The number of minutes in which the employee is allowed to clock in early or late
  • The number of minutes in which the employee is allowed to clock out early or late
  • Time punches that are attempted outside of the set schedule limits will be rejected and will appear in the Blocked Report under Reports > Time > Blocked
• Schedule Rules also limit how much time employees are allowed to work
  • The minimum amount of time the employee must work before they are allowed to end the shift
  • The maximum amount of time the employee is allowed to work before they must end their shift
    

Advanced Schedules on JM Connect

To utilize Advanced Scheduling when creating a schedule in JM Connect:

1. Login into JM Connect
2. Click on Manage Schedule
3. Click the Add Schedule + button at the top
4. Complete the new Schedule
5. Scroll to the bottom to edit Advanced Features
   

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.