Scheduled Breaks

Scheduled Breaks

Employees can record breaks while clocked into a schedule.

Creating Break Rules	Viewing Breaks on Reports
Scheduling Breaks	Adding & Editing Breaks on Timepunches
Taking Breaks on JM Connect
Taking Breaks on Kiosk Mode

Creating Break Rules

Break rules can be created from the web portal.

1. On the web portal, go to Gear Icon > Manage Breaks.
2. Select + Add Break Rule.
3. Fill in the information.  Required fields are marked with an asterisk (*).
   • Name* - The name of the break.  This will be visible to employees on JM Connect.
   • Break Duration (Minutes)* - The length of the break, in minutes.
   • Min. Schedule Length (Minutes)* - The minimum schedule duration required to apply the break.
   • Min. Work Duration Required (Minutes) - The minimum amount of time an employee must be clocked in before they can take a break.
   • Break Type* - Paid or Unpaid.
     • Paid - The break time is included in the shift's actual duration.
     • Unpaid - Unpaid break time is removed from the shift's actual duration.
   • Punch Type* - Automatic or Manual.
     • Automatic - The break will be automatically added to the timepunch once the Min. Work Duration is reached. Do not use this option if you are required to record the time of the break.
     • Manual - The user must manually record the break on JM Connect.
4. Select Save to create the break rule.

The example below shows a 30-minute lunch break.

• Because the Min. Shift Length is 480, this rule can only be added to schedules that are at least 8 hours long.
• Because the Min. Work Duration is 240, the user must be clocked into the schedule for at least 4 hours before taking a break.
• Because the Punch Type is Manual, the user can choose when to begin the break (after 4 hours).

Scheduling Breaks

Breaks must be added to schedules.

On Web

1. Go to Customers > Manage Schedules.
2. Add or edit a schedule.
3. Select the Advanced tab.
4. Select the Break Rule in the dropdown.
5. Select Publish or Draft to save changes.
   

On JM Connect

1. Select the Manage Schedule icon.
2. Add or edit a schedule.
3. Tap Select Break Rule, then select an option.
4. Select Save to confirm changes.

Taking Breaks on JM Connect

1. On JM Connect, select the Clock In/Out icon.
2. Clock into a location.
3. Select Start Break.
   
4. Select End Break to finish.
   

Breaks cannot be resumed after selecting End Break.

Taking Breaks on Kiosk Mode

Coming soon!

Viewing Breaks on Reports

Timecard

The Timecard (Reports > Time > Timecard) report shows break information relative to the timepunch.

• Actual Duration (Hours) - Shows the adjusted actual duration of the shift and the unadjusted duration.  Unpaid break time is reduced from the actual duration.
  • Adjusted Hours (Unadjusted Hours).

Example: If an employee worked a 4-hour shift with a 15-minute paid break, the Actual Duration would be 4 (4).

If an employee worked a 4-hour shift with a 15-minute unpaid break, the Actual Duration would be 3.75 (4).  The 15 minutes are deducted from the actual duration.

• Break (Hours) - The recorded break duration in hours.
  • Unpaid hours show in red text.

Shift Breaks

The Shift Breaks (Reports > Time > Shift Breaks) report details on when an employee took a break. This includes the break name, break type (manual vs. automatic), and source.

Adding & Editing Breaks on Timepunches

1. On the web, go to Reports > Time > Timecard.
2. Select the Edit Pencil in the Actions column for a timepunch.

Adding Breaks

1. Select Apply Break.
2. Select the Break Rule from the dropdown, then specify the Paid or Unpaid Minutes.
   
3. Select Update and Approve and confirm changes.

Editing Breaks

1. Change the Break from the dropdown and/or edit the Paid or Unpaid Minutes.
   
2. Select Update and Approve and confirm changes.
   
   

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.