Using QR Codes with Employee Scan

Employee Scan allows users to scan QR Codes to complete task lists.  Employee Scan generates reports with user-specific information, which can be beneficial when determining productivity. 

Creating QR Codes	New Checklist and New QR Code
Printing QR Codes	Adding Images
Placing QR Codes	Adding Comments
Scanning QR Codes on JM Connect	FAQ

Are you currently using the Location Scan feature and would rather switch to Employee Scan? Contact your Account Manager or our Customer Support team for more information.

Area Types and Areas are required to use QR Codes.  To learn more about Areas and Area Types, click here.

Creating QR Codes

When an Area is added to a Location, a QR Code is generated at the same time. 

1. Navigate to Customers > Manage Locations.
2. Click the Edit Pencil in the Action column for the desired Location.
3. Select the Area subtab.
4. Select +Add Area.
   
5. Fill out the information.
6. Select Save to create the Area (and QR Code).

Printing QR Codes

1. Navigate to Customers > Manage Locations.
2. Click the Edit Pencil in the Action column for the desired Location.
3. Select the Area subtab.
4. Select a Print option to generate a PDF of all QR Codes at the location.
   1. Print App Barcode (1x1) - Generates a PDF of 1" by 1" QR Codes.
   2. Print App Barcode (2x2) - Generates a PDF of 2" by 2" QR Codes.
   3. Print App Barcode (Avery Format 5160) - Generates a PDF of QR Codes in the Avery 5160 label paper format.

Placing QR Codes

QR Codes can endure wear and tear depending on where they are located in your facilities.  We suggested printing QR Codes on durable paper, such as heat transfer or vinyl.  Placing clear tape over a QR Code can also prevent stains and scratches.

When setting your QR Codes at your locations, we suggest placing them in low-touch areas, such as underneath a fixture or on the side of a doorframe. 

Scanning QR Codes on JM Connect

1. On JM Connect, select the Employee Scan icon.
   
2. Point the device's camera at the QR Code to scan.
3. After scanning the QR Code, a list of tasks will be visible.  Select Start Cleaning to begin completing tasks.
   
4. As you complete tasks, select the Complete button.  If the task was skipped, select Skip.
   
   
   • If the QR Code is Shared, the user will be able to see any other employee who has already marked the task as Completed/Skipped.
     
5. Once you are done cleaning the area, select the End Cleaning button.  The device's camera will open.
   
   • Employees must End Cleaning at one area before moving on to the next. If an employee tries to scan a new code without completing the previous code, they will receive an error that reads: QR Code is not a match, please try again.
   • If you have navigated away from the Employee Scan page, selecting the Employee Scan icon will reopen it.
6. Scan the same QR Code to complete the Area.

JM Connect requires users to scan the same code when finishing an area to get an accurate start/end time for Employee QR Code reporting purposes.  If you'd rather not require employees to scan the same Code before beginning a new area, contact your Account Manager or our Support team.

New Checklist and New QR Code

If a user accidentally marked a task incorrectly, they can generate a new checklist.

1. Scan the QR Code using Employee Scan on JM Connect.
2. Select the New Checklist option at the top of the screen. This is only visible from the Start Cleaning screen.
   
3. Confirm the prompt to generate a new task list.

If a user accidentally scanned the wrong QR Code:

1. Open Employee Scan on JM Connect.
2. Select the QR Code button in the top right-hand corner of the screen.
   
3. Scan the correct QR Code.

 

Adding Images

Images can be uploaded to tasks.  Photos are visible on the Employee Area Scan Timecard report.

1. Scan a QR Code to view the tasks.
2. Tap the Add Image button.
3. Tap Upload Media and choose one or more photos from the device gallery.
   
4. Tap Save Media to attach the photos.

Adding Comments

Comments can be added to area tasks in JM Connect and will appear on the Employee Scan Timecard report.

1. On JM Connect, tap Employee Scan and scan a QR code.
2. Tap Start Cleaning.
3. Tap Skip or Complete on a task.
4. Enter a comment in the popup.
   • Comments are optional.
5. Tap OK to confirm or Cancel to close the popup.

FAQ

Question: Why don't I see the option to upload images when completing tasks on JM Connect?

Answer: Media cannot be uploaded to locations for customers with Restrict Upload Media enabled. Confirm this setting is disabled before trying again.

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.