Payroll Adjustments

Payroll Adjustments let you edit employee pay while viewing the weekly budget, ideal for output-based or piecework pay systems.

Creating Budgets	Q&A
Processing Payroll
Adjusting Payroll
Closing Payroll

Creating Budgets

Navigate to Customers > Manage Locations.
Select the Edit Pencil in the Actions column for the desired location.
On the General tab, locate the Budget Information section.
Add amounts for the Budgeted Weekly and Weekly Total fields.
- Budgeted Weekly Hours - The budgeted weekly labor hours for the location.
- Budgeted Weekly Labor Cost - The budgeted weekly labor cost for the location.
Save the page to confirm changes.

Processing Payroll

Payroll must be processed before making adjustments.

To learn more about creating payroll cycles and preparing payroll, click here.

Go to the Gear Icon > Payroll > Manage Payroll.
Click the Gear icon in the Action column to process the payroll cycle.

Adjusting Payroll

Navigate to Reports > Time > Employee Payroll.
Select the payroll cycle that you intend to adjust from the Payroll dropdown.
Select the Edit Payable Amounts button.
Choose the Location and Week.
- The location's weekly budgeted hours, labor, and variance will be shown.
Select the Edit pencil for the desired time punch to adjust an employee's payable amount. Add comments to document why an amount was changed.
Select Update to confirm changes.

Closing Payroll

Rolling back a payroll cycle will reset any payroll adjustments. For that reason, once you have processed payroll and paid your employees, we highly suggest locking the payroll cycle.

Go to the Gear Icon > Payroll > Manage Payroll.
Click the Lock in the Actions column for the payroll cycle.
- Time punches in locked payroll cycles cannot be edited.

Q&A

Question: I added a budget to my location but the numbers are not appearing on the Payroll Adjustments page?

Answer: Budgets take effect the day that they were added/edited. A budget's effective date can be changed from Location Maintenance:

Navigate to Customers > Manage Locations.
Select the Edit Pencil in the Actions column for the desired Location.
Select the Budget subtab.
Select the Edit button in the Actions column for the budget.
In the Effective From and Effective To fields, add the dates that you would prefer the budget to be in effect. If the budget is currently in effect, leave the Effective To field blank.
Select the Update button in the Actions column to confirm changes.

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.