Rounding

Rounding

There are two ways to round shifts within your JM Timekeeping. You may consistently round all hours at a specific location, and you may round selectively by editing specific employee shifts before you run payroll.

Payroll overtime is based on rounded time, not actual time.

Enabling Location Rounding

Rounding by Location

Rounding by Employee

Removing Rounding

FAQ (Frequently Asked Questions)

Enabling Location Rounding

1. Navigate to Gear icon > Manage Account.
2. Select the Settings subtab.
3. Enable Location Rounding.
   

Rounding by Location

Choosing this option means that all shifts worked at this location will be rounded up or down to the set number of payable hours.

1. Navigate to Customers > Manage Locations.
2. Select the Edit Pencil in the Actions column for the desired location.
3. Under General Information, select the Rounding Enabled checkbox.
   
4. Once enabled, specify the Round Up and/or Round Down value(s).
   • Round Up -The minimum hours an employee will be paid for labor at this location.
   • Round Down - The maximum hours an employee will be paid for labor at this location.
5. Save the page to confirm changes.

Example: John Doe clocks into a location that has rounding enabled.  On Monday, he clocks in for 30 minutes. On Tuesday, he clocks in for 10 hours.

On Monday, he would be paid for 1 hour of work (rounded up).  On Tuesday, he would be paid for 8 hours of labor (rounded down).

Rounding by Employee (Shift)

Rounding can be applied to individual shifts using the Timecard Rounding report.

1. Navigate to Gear icon > Payroll > Rounding.
2. Use the checkbox on the left side of the report to select shifts that will be rounded.  Multiple shifts can be selected at the same time.
3. Enable the Rounding checkbox, then specify the Round Up and/or Round Down value(s).
   • Round Up -The minimum hours an employee will be paid for labor for the selected shift.
   • Round Down - The maximum hours an employee will be paid for labor for the selected shift.
4. Select Process to update the hours for the selected shifts.
   

Removing Rounding

Rounding can be removed from a shift using the Timecard Rounding report.

1. Navigate to Gear icon > Payroll > Rounding.
2. Select one or more shifts that have rounding applied.
   • Use the Rounding column to see which shifts have been rounded.
3. Select the Reset button to remove the rounding.
   

After applying/removing rounding, the payroll cycle must be processed to apply changes to the Payroll report.

FAQ (Frequently Asked Questions)

Question: Why can't I make any changes to shifts on the Timecard Rounding report?

Answer: Timecards within a processed payroll cannot be edited.  To make changes, rollback the payroll cycle, then reprocess the cycle to update the Payroll reports.

Question: Will rounding affect my fixed rate schedules?

Answer: No. If a fixed rate has been applied to a schedule, Location and Employee rounding will not affect the paid amount for that shift.

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.