Review the In Between Travel Report

Review the In Between Travel Report

1. Go to Reports > Time > In Between Travel Report
2. Choose the appropriate pay period in the Payroll dropdown
3. Click the Refresh Travel Detail Button to pull in any new entries within the selected payroll period to add to the report
   1. Important Note: Clicking Refresh Travel Detail will Reset any edited Travel Time entries to the originally captured amounts before edits were made.
   2. Do not edit your entries until all entries for the period have been added to the report.
4. Review the Travel Detail and Travel Summary by clicking the different radial buttons, and make adjustments if needed.

In order to use this function, you must first set up your In Between Travel Settings.

Perform this task after all pending time punches are approved.

Travel Detail View

Includes travel distance and time for each individual entry collected by each employee within the selected payroll period.

  If any entries are missing from this view

1. Confirm your Payroll period in the filter dropdown
2. Click Refresh Travel Detail
3. Confirm your Travel Cap and Threshold Settings
4. Review/Approve the employee's time punches for the shift

Travel Summary View

Includes the sum of all individual entries for each employee found in the Travel Detail view.

The Total Payable amount for either Distance or Time can be used to calculate the overall amount of travel to pay the employee for the selected Payroll period.

Push to Payroll

If Travel Payroll settings are already complete, when it's time to process payroll, you will use the Push to Payroll button above the list on the Travel Detail page.

*Line items for Travel entries on Payroll reports will appear with an airplane symbol

Editing Entries

Tip: Please Refresh Travel Detail BEFORE editing travel time entries. Refreshing Travel Detail will reset any edited Travel Time punches to the original form before edits were made.

Rollback Travel Detail

If Travel Time has been pushed to payroll, and you need to make edits to the Travel time, use the Rollback Travel Detail button. Once you make the changes, click Push to Payroll again.

How is Travel Time Calculated?

The In Between Travel Report only collects travel entries that meet the Threshold and Cap conditions set up under the Gear icon > Manage Account > Timekeeper.

Travel Time is considered the Distance/Time between working a shift at one location, clocking out, then traveling to another location and clocking in, and getting paid for the time spent traveling in between.

Google Maps

Distance and Time are calculated by Google Maps.

Drive time by Google Maps is determined by how much time it should have taken the employee to get from Location A to Location B at the time of the employees' shifts, based on the following conditions:

• Traffic recorded at the time
• Street layout and directions between Locations
• Speed Limits
• Distance between Locations

Google Maps entries can be Pushed to Payroll

They will be calculated by Time at the employee's default rate and added to the total overall earning amount if the Include Travel on Payroll switches are turned ON.

GPS

GPS calculates the straight distance from clock out to clock in, without considering streets, directions, or any other factors.

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.

Below you will find additional documents to help your employees understand how travel time will work for them.