Attaching Timepunches to Work Orders

Attaching Timepunches to Work Orders

When this setting is enabled, employees can record their actual time spent performing services when completing work orders. This setting may be useful for companies using job costing or performing time studies.

Scheduling Work Orders	Best Practices
Completing Work Orders from the Timeclock
Viewing Timepunch on Work Order
Reports

Contact a customer support representative or your account manager to enable this setting.

Scheduling Work Orders

Employees must be added to a work order's Labor Cost to access it. Click here for more information on scheduling work orders.

Completing Work Orders from the Timeclock

Employees must clock into a location and access the work order from the Timeclock screen to properly document their time.

1. On JM Connect, select the Clock In/Out icon.
2. Select Clock In, then clock into a location.
   • The location must have a scheduled work order.

Starting a Work Order

1. Select the Clock In/Out icon.
2. Select the Work Order tab at the bottom of the Time Clock screen.
3. Tap the work order.
4. Select Start to begin the work order.

Completing a Work Order

1. Select the Clock In/Out icon.
2. Select the Work Order tab at the bottom of the Time Clock screen.
3. Tap the work order.
4. Select Complete.

Viewing Timepunch on Work Order

1. On the web portal, go to Work Management > Manage Work Orders.
2. Select the Edit Pencil in the Actions column for a work order.

Timecard Tab

1. Select the Timecard tab.
2. Any time punches attached to the work order will be visible. The time punch will be visible as soon as the work order has been started (marked In Progress).
   • Employee - The name of the employee.
   • Start Time - The date/time when the work order was marked as In Progress.
   • End Time - The date/time when the work order was marked as Completed.
   • Status - In Progress or Completed.
   • Actions - View or Unlink.
     • View - Shows the associated timepunch, including the scheduled in/out and actual in/out times.
     • Unlink - Unlinks the time punch from the work order.  This action cannot be undone.

Labor Cost Tab

1. Select the Labor Cost tab.
2. If the work order has been completed, the work order duration will appear as the Actual Hours.

Reports

Work Order Job Costing Reports

Work Order Job Costing reports will show the employee's actual hours as the labor cost.  If actual hours are not available, the report will show the estimated hours by default.

Marking a work order as Invoiced will send data to this report.

Best Practices

Since users need to complete Work Orders from the Timeclock (Clock in/out) screen, we suggest disabling the My Work Orders icon if you plan on using this feature. This will only allow work orders to be started and completed after the employee clocks into a location.
Icon visibility on JM Connect can be managed using security groups.

For more information, or to send in a request to the Janitorial Manager support department, use the red 'Help' button in the bottom right corner of any Help Desk article.